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22 Aug 2023
If your case is already assigned to an Administrative Judge, you may contact him/her directly. Answer the next few questions, and then create an account for your case by entering your contact information. Please use the same email for your Portal Account that you currently have been using for your pending case. Most smart phones have a scanning app that you can use to scan a document and then upload to your account in the EEOC Public Portal.
Individuals who are unresponsive within 15 minutes of their scheduled appointment times will be rescheduled. State and local governments that have not submitted and certified their mandatory 2023 EEO-4 report(s) must submit and certify their report as soon as possible, and no later than Tuesday, January 9, 2024. You can bring anyone you want to your meeting, especially if you need language assistance and know someone who can help. You can also bring your lawyer, although you don’t have to hire a lawyer to file a charge. If you need special assistance during the meeting, like a sign language or foreign language interpreter, let us know ahead of time so we can arrange for someone to be there for you. The Administrative Judge will provide contact information in an order that will be sent to you.
Unauthorized or improper use of this system is prohibited and may result in disciplinary action and/or civil and criminal penalties. Personal use of social media and networking sites on this system is limited as to not interfere with official work duties and is subject to monitoring. The laws enforced by the EEOC require the agency to accept charges alleging employment discrimination.
Once you upload a document through the EEOC Public Portal, the document cannot be deleted. Under no circumstances should you upload password-protected files to the EEOC Public Portal. The EEOC has not restricted the size limit for submissions, but you may be subject to limitations by the internet connection of the computer you use to upload your documentation. If you have an attorney or another representative, we have made it easy for you and your attorney to use the EEOC Public Portal to manage your case. Simply add your attorney’s contact information and the EEOC Public Portal will send an email to this address asking the named individual to confirm their representation.
EEOC’s Public Portal enables individuals to submit online inquiries and online requests for intake interviews with EEOC, and to submit and receive documents and messages related to their EEOC charge of discrimination. EEOC launched the system nationwide on November 1, 2017, after piloting the system in five EEOC offices since March 13, 2017. An EEOC staff member will prepare a charge using the information you provide, which you can review and sign online by logging into your account. A charge of discrimination is a signed statement asserting that an organization engaged in employment discrimination. The laws enforced by EEOC, except for the Equal Pay Act, require you to file a charge before you can file a lawsuit for unlawful discrimination.
You should read all communications thoroughly and use the contact information provided. If you need to reach the EEOC office where your case is assigned prior to assignment of an Administrative Judge, you can find the contact information for EEOC offices here. EEOC expects a reply from the representative within 10 days of sending a verification email. If we do not receive a reply after 10 days, then EEOC we will notify you by email that EEOC has been unable to verify the representative. If we do not receive a reply after 10 days, then we will email you that EEOC has been unable to verify the representative.
Where the discrimination took place can determine how long you have to file a charge. The 180-calendar-day filing deadline is extended to 300- calendar days if a state or local agency enforces a state or local law that prohibits employment discrimination on the same basis. The rules are slightly different for age discrimination charges.
Scheduling an interview is strongly recommended and individuals with appointments will be given priority. You may file a charge of employment discrimination at the EEOC office closest to where you live, or at any one of the EEOC’s 53 field offices. Your charge, however, may be investigated at the EEOC office closest to where the discrimination occurred. If you are a U.S. citizen working for an American company overseas, you should file your charge with the EEOC field eeoc portal office closest to your employer’s corporate headquarters.
A charge of discrimination is a signed statement asserting that an employer, union or labor organization engaged in employment discrimination. The federal sector hearings program has an Alternative Dispute Resolution (ADR) process designed to resolve cases at the earliest possible time. You will receive an invitation through the portal to participate in ADR shortly after you submit your hearing request. If you are interested in participating in the program, you will receive instructions. For more information about the ADR process in general, please go to this link link factsheet.
The laws require the EEOC to notify an employer that a charge of discrimination has been filed against it. Many states and localities have agencies that enforce laws prohibiting employment discrimination. EEOC refers to these agencies as Fair Employment Practices Agencies (FEPAs). EEOC and some FEPAs have worksharing agreements in place to prevent the duplication of effort in charge processing. According to these agreements, if you file a charge with either EEOC or a FEPA, the charge also will be automatically filed with the other agency. This process, which is defined as dual filing, helps to protect charging party rights under both federal and state or local law.
All documents can be submitted to the Portal and doing so allows you, your representative, the Administrative Judge, and the agency to easily review and track the entire case file. You can submit motions, responses to the agency’s motions and responses to the Administrative Judge’s orders through the Portal. You may do this through the My Documents section of the My Case page. You will receive an email to login to the Public Portal when a new document has been uploaded into the system by the EEOC or the agency. It’s important that you login to your account on the Portal in a timely manner to view new documents or required actions.
The documents the agency submits through FedSEP will be sent to the portal and available for you to view. Complainants will hear from the Administrative Judge (AJ) shortly after the case is assigned to the AJ. EEOC offices assign cases to an Administrative Judge based upon the order of receipt, as well as the workload of the office. Our goal is to assign all cases within 60 days, based upon the order of receipt. In some offices, the workload of the office does not allow us to assign cases within 60 days. In those offices you should hear from a Supervisory Administrative Judge (SAJ), who will oversee the case until an AJ is assigned.
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